This notice describes how medical information about you may be used and disclosed and how you can get access to this information. Please review it carefully.
Effective Date: September 23, 2013 | Last Updated: September 2026
This Notice of Privacy Practices describes how Centered Recovery Programs may use and disclose your medical information, referred to as protected health information or PHI, and explains your rights with respect to that information. Centered Recovery Programs is required by law to maintain the privacy of your PHI and to provide you with this notice of our legal duties and privacy practices.
Uses and Disclosures for Treatment, Payment, and Health Care Operations
Centered Recovery Programs may use or disclose your PHI for the purposes of treatment, payment, and health care operations without obtaining your written authorization.
For Treatment: We may use and disclose your PHI in the course of providing, coordinating, or managing your medical treatment. This includes disclosures between physicians, nurses, technicians, students, and other health care professionals involved in your care.
For Payment: We may use and disclose your PHI to collect payment for services provided to you, including disclosures to your health plan, billing companies, claims processors, and other parties that assist in processing health claims.
For Health Care Operations: We may use and disclose your PHI for quality assessment and improvement, staff performance evaluation, compliance and risk management, training, planning, and administration. We may also share PHI with other health care facilities for quality assessment, credentialing, peer review, and fraud detection purposes when those facilities have a relationship with you.
For Sharing PHI Among Staff: Centered Recovery Programs and members of our professional staff will share PHI with each other as needed to perform treatment, payment, and health care operations activities.
Other Uses and Disclosures That Do Not Require Your Authorization
As Required by Law and Law Enforcement: We may use or disclose PHI when required by law, in response to court orders, subpoenas, or discovery requests, and for law enforcement purposes including locating a suspect, reporting criminal conduct, or responding to gunshot wounds and other injuries.
Public Health Activities: We may disclose PHI to government officials responsible for tracking births and deaths, controlling disease, reporting abuse or neglect, monitoring medication reactions, or notifying individuals who may have been exposed to a communicable disease.
Health Oversight Activities: We may disclose PHI to government agencies for audits, investigations, inspections, licensure actions, and other oversight activities authorized by law.
Coroners, Medical Examiners, and Funeral Directors: We may disclose PHI as necessary to identify a decedent, determine cause of death, or assist these parties in carrying out their legal duties.
Organ, Eye, and Tissue Donation: We may release PHI to organ procurement organizations to facilitate donation and transplantation.
Research: Under certain circumstances, we may use and disclose PHI for medical research purposes.
Serious Threat to Health or Safety: We may use and disclose PHI to prevent or lessen a serious and imminent threat to the health or safety of a person or the public.
Lawsuits and Disputes: We may disclose PHI in response to a court or administrative order when you are involved in a lawsuit or dispute.
Specialized Government Functions: We may disclose PHI of military personnel and veterans under certain circumstances, and to authorized federal officials for national security, intelligence, and protective service activities.
Workers’ Compensation: We may disclose PHI to comply with workers’ compensation laws and programs covering work-related injuries or illnesses.
Health-Related Benefits and Services: We may use and disclose PHI to inform you of treatment alternatives or other health-related services that may be of interest to you.
Disaster Relief: We may disclose PHI to entities assisting in disaster relief efforts so that your family can be notified of your condition, status, and location.
HIPAA Compliance Investigations: We may disclose your PHI to you or your personal representative, and to the U.S. Department of Health and Human Services when requested to investigate compliance with HIPAA privacy regulations.
Uses and Disclosures to Which You May Object
Patient Directories: Your information may be included in a patient directory available only to individuals you have identified as contacts. You will receive a unique patient code to share with those contacts.
Uses and Disclosures That Require Your Authorization
Any use or disclosure of your PHI not described in this notice will be made only with your written authorization. You have the right to revoke that authorization in writing at any time.
Your Rights Regarding Your PHI
Right to Request Restrictions: You may request that we restrict how we use or disclose your PHI. We are not required to agree to your request, but if we do, we will honor the restriction except in emergency situations.
Right to Request Confidential Communications: You may request that we communicate your PHI by a specific means or at a specific location, such as your work address or by email. Requests must be made in writing to our Privacy Officer. We will accommodate reasonable requests without requiring a reason.
Right to Inspect and Copy: You generally have the right to inspect and copy your PHI by submitting a written request to our Medical Records Department. We will respond within 30 days, with a possible 30-day extension. A reasonable fee may apply for copies. If we deny your request, we will explain the reason and your right to have the denial reviewed.
Right to Amend: If you believe your PHI contains an error, you may request an amendment in writing to our Medical Records Department. We will respond within 60 days, with a possible 30-day extension. We may deny your request if the information was not created by us, is accurate and complete, or is otherwise not subject to amendment.
Right to an Accounting of Disclosures: You may request a list of certain disclosures of your PHI made during the six years prior to your request. Submit your request to our Privacy Officer. We will respond within 60 days. The first request each year is provided at no charge. Additional requests within the same year are $25.00 each.
Right to Electronic Records: You have the right to receive your PHI in an electronic format if electronic medical records are in use at our facility.
Right to a Paper Copy of This Notice: You may request a paper copy of this notice at any time, even if you agreed to receive it electronically. Contact our Privacy Officer for a copy.
Right to Notification of a Breach: You have the right to receive notice in the event of a breach of your confidential information.
Right to Opt Out of Communications: You have the right to opt out of all communications from Centered Recovery Programs, including fundraising communications.
Right to Restrict Disclosures to Health Plans: You have the right to restrict disclosure of your PHI to health plans for services you have paid for in full out of pocket.
Changes to This Notice
We reserve the right to change this notice and to apply the revised notice to all PHI we maintain. Updated notices will be posted on our website with an effective date noted at the top of the document.
How to File a Complaint
If you believe your privacy rights have been violated, you may file a written complaint with our Privacy Officer. We will not penalize or retaliate against you for filing a complaint. You also have the right to file a complaint with the U.S. Department of Health and Human Services, 200 Independence Avenue S.E., Washington, DC.
To reach us regarding this notice:
Privacy Officer
Centered Recovery Programs
11111 Houze Rd #101
Roswell, GA 30076
Phone: 770-410-4894
For questions about this notice, you may also contact Centered Recovery’s Compliance Ethics Hotline at 1-888-610-6593.
